Exhibitor Resource Center

Now that you've reserved an exhibit space, it's time to build it and promote it!

If you have any questions or need any assistance please do not hesitate to contact our
Exhibitor Services & Operations Team:

Melissa Cercone, Exhibitor Services Lou Mancini, Operations
203-416-1928 203-416-1926
melissa@jdevents.com
 
lou@jdevents.com
 
     

Other -

   

Floral Vendor

Drape Vendor

Room Treatment Vendors

AXPONA Logos

AXPONA Web Banners

Guest Passes



Show Schedule

Move-In Day & Time

Thursday

April 20, 2017

8:00 AM - 4:00 PM

Exhibit Days & Times

Friday

April 21, 2017

10:00 AM - 6:00 PM

Saturday

April 22, 2017

10:00 AM - 6:00 PM

Sunday

April 23, 2017

10:00 AM - 4:00 PM

Move-Out Day & Time

Sunday

April 23, 2017

4:00 PM - 10:00 PM

All rooms & exhibit areas must be empty by 11:59 PM on Sunday, April 23rd. Remaining freight will be removed by the Westin and AXPONA if left in an exhibit room or area after midnight on Sunday, April 23rd. 

 

Exhibitor Timeline & Checklist

All AFC deadlines are TBD. The timeline will be updated as soon as the AFC Freight/Shipping information is complete.

 Pre Show

 Complete Immediately

 
Update Your Exhibitor Profile. For more information on what's include in your Exhibitor Profile and to complete the form, click here.
Company Logo - If you purchased a logo with your Exhibitor Profile, send your logo to Melissa Cercone, melissa@jdevents.com.
Submit Your Door Sign / Event Guide Map Page Listing. For more info and to complete the form, click here.
Submit New Product Introductions. To submit your New Product Introduction, click here.
Submit Show Specials, Special Events, Demos, etc. Click here for the form.
Register for Exhibitor Badges. Submit your badges here.
Advertising & Sponsorship Opportunities To purchase an event guide ad or other sponsorship opportunities contact Mark Freed, Mark@jdevents.com.  
Event Guide Ad Materials - Begin developing your ad materials if you purchased an ad. Spec Sheet.
AXPONA Logos & Web Banners - visit the Press, Promotion & Marketing page for downloads
Complimentary Marketing and Promotion Opportunities - take a look through these complimentary opportunities and plan your pre-show promotion. Get in front of the press! Guest Passes!  And More...

 February 15, 2017

    
Deadline to submit New Product Introductions for potential mention in the New Product Introduction Press Release. Click here to submit.

 February 28, 2017

 
Exhibitor Profile / Door Sign / Event Guide Map Page Listing - Deadline for this information to be printed. Click here to submit.

 March 10, 2017

 
Furniture Request - Tables & Chairs. For more information...
Freight Plan - How are you getting your product to the Westin? (AFC, Hand Carry, Dock Access) Let Melissa Cercone know by today! Melissa@jdevents.com or 203-416-1928.
Certificate of Insurance Due - Info on what's required here...

 March 14, 2017

 
Event Guide Advertising - Deadline to purchase an ad in the onsite Event Guide. Contact Mark Freed, mark@jdevents.com / 203-416-1927, for more information.

 March 15, 2017

 
Sleeping Room Location - submit your request to Melissa Cercone to have your sleeping room next to our near your exhibit room by today. Melissa@jdevents.com or 203-416-1928.

 March 20, 2017

 
Event Guide Ad Materials - If you purchased an ad or the AXPONA Event Guide, materials are due today! Here is the spec sheet.

 March 31, 2017

 
Deadline for Discount Pricing - Westin Services (Power, Internet, Telephone) Order Form
Press List Available - Contact Maura or Sophia to request the list.

 April 3, 2017

 
Shipping - AFC Advanced Warehouse starts accepting shipments. AFC Information Coming Soon.

 April 4, 2017

 
Shipping - If you are using AFC for transportation this is the last day you can ship at the listed Tarriff Schedule. AFC Information Coming Soon.

 April 7, 2017

 
Exhibitor Badge Deadline - Register for your exhibit badge by today. Register Here!

 April 14, 2017

 
Shipping - AFC Advanced Warehouse - Last day shipments are accepted without a surcharge. AFC Information Coming Soon.

 At Show

 

 Wednesday, April 19, 2017

 
Freight - AFC delivers all Advanced Warehouse Freight Wednesday night.

 Thursday, April 20, 2017

 
8:00 AM - Move-In Begins.
8:00 AM - Exhibitor Badge Pick-up. Pick up your badge at AXPONA Registration from 8:00 AM to 4:00 PM.
8:00 AM - Warehouse Freight should be in your exhibit space.
8:00 AM - Loading Dock Access. You can start offloading your freight and using the dock door/ramp but only exhibitors with scheduled time slots can use the dock.
8:00 AM - Exhibit Room Key Pick-Up. Standard room exhibitors pick-up keys at Westin registration. Meeting room exhibitors pick-up keys at AXPONA Exhibitor Services desk located right near AXPONA Registration.
8:00 AM - AFC Shipping Desk Open. Located near The Marketplace. Shipping Desk Hours from 8:00 AM to 5:00 PM.
4:00 PM - Exhibtor Badge Pick-up ends for the day.
5:00 PM - AFC Shipping Desk Closes.
5:00 PM - Final sweep for Empty Cartons / Crates / Boxes - If you need storage for empties please make arrangments with AFC or place them in the hall outside your exhibit space for AFC to pick up and store. AFC will do a final sweep at 5:00 PM. There will not be empty pick up services past 5:00 on Thursday. None on Friday, Saturday or Sunday.

 Friday, April 21, 2017

 
9:00 AM - 6:00 PM - Exhibitor Badge Pick-up. Moved to the AXPONA Sales Office (Tangent).
10:00 AM - 6:00 PM - Exhibit Hours

 Saturday, April 22, 2017

 
9:00 AM - 6:00 PM - Exhibitor Badge Pick-up. AXPONA Sales Office (Tangent).
10:00 AM - 6:00 PM - Exhibit Hours

 Sunday, April 23, 2017

 
10:00 AM - 4:00 PM - Exhibitor Badge Pick-up. AXPONA Sales Office (Tangent).
10:00 AM - 4:00 PM - Exhibit Hours
12:00 PM - AFC Shipping Desk Open. Located near The Marketplace. Start marking arrangements for outbound shipping. Shipping Desk hours are from 12:00 PM - 9:00 PM.
2:00 PM - Coordinate with AFC for outbound shipping!
4:00 PM - 10:00 PM - Move-out.
6:00 PM - AFC Starts freight sweeps.
10:00 PM - AFC - Last sweep for outbound freight. All outbound paperwork needs to be completed at this time.
11:59 PM - All rooms & exhibit areas must be empty by 11:59 PM on Sunday, April 23rd. Remaining freight will be removed by the Westin and AXPONA if left in an exhibit room or area after midnight on Sunday, April 23rd. 

 Post Show

 

 April 25, 2017

 
AFC Warehouse - Freight available for pick up. AFC Information.

 May 3, 2017

 
Illinois Department of Revenue - Special Event Tax Collection Report & Payment Coupon Due. More Info Here...

 May 5, 2017

 
AFC Transportation - If you use AFC for outbound transportation and the destination is domestic, your freight should have been delivered by today. AFC Information.

 

If you have any questions or need any assistance please do not hesitate to contact our
Exhibitor Services & Operations Team:

Melissa Cercone, Exhibitor Services Lou Mancini, Operations
203-416-1928 203-416-1926
melissa@jdevents.com

lou@jdevents.com